- Holding of board meeting
As per section 173 of the companies Act 2013 every company shall hold at least 4 board meeting in every calendar year and gap between two meeting should not be more than 120 days.
- Disclosure of interest in any other concern by director
As per section 184 of the companies Act 2013 every director shall disclose their interest in any other companies at the first board meeting of the company at every financial year in MBP-1
Note :- MBP-1 is prescribed format for disclosure of interest by director.
- Disclosure of Non Disqualification by director
As per section 164 of the companies act 2013 every director of the company shall furnish a statement in DIR-8 regarding his her non disqualification to act as director.
- Board Report
Board Report is also known as Board of director report and prepared as per section 134 of The Companies Act 2013 and said report laid down at Annual General meeting of the company. The report shall be signed by at least two director out of which one shall be managing director, CFO and Company secretary.
- Circulation of financial statement
Financial statement includes Audited balance sheet, profit and loss account, cash flow, consolidated financial statement Auditor Report and board report.
As per section 136 of The Companies Act 2013 the company shall circulate the financial statement to its all share holder debenture holder etc at least 21 days before of date of Annual General Meeting of the companies and also required to laid down in the Annual general meeting of the company
- Filing of Copy of Board Resolution with ROC in MGT-14
The company required to file the copy of resolution passed at meeting with MCA within the 30 days of passing of resolution as per section 179 of The Companies Act 2013.
- Holding of Annual General Meeting
The company shall call and hold Annual General Meeting within the 6 month from the end of the each financial year. The provision of holding Annual General Meeting Doesn’t Apply to OPC thus OPC not required to Call and Hold Annual General Meeting.
- Filing of copy of financial statement with ROC
The company is required to file the copy of financial statement with registrar of company within 30 days of date of Annual General Meeting and in case annual general meeting is not held then said document shall be filed within 30 days from the date on which annual general meeting should have been held as per section 137 of The Companies Act 2013. Filing shall be in prescribed E-form AOC-4.
- Filing of Annual Return with ROC
Company is required to file the copy of annual return in E-form MGT-7 within 60 days of date of Annual General Meeting of the company and in case No AGM his held then within 60 days from the date on which AGM should have been held.
In case of listed company having Paid up capital of Rs. 10 Crore or more and Turnover of Rs. 50 Crore or more then annual return shall be certified by company secretary in practice in Eform-8. In Eform-8 company secretary certify that annual return has made full disclosure and complied with all applicable provision.
- Appointment-reappointment of Auditor
Company shall appoint auditor of the company at its first Annual General Meeting who shall hold office from the conclusion of meeting in which he/she was appointed till the conclusion of 6 Annual General meeting of the company.
At the every Annual General meeting of the company appointment of auditor shall be ratified by Member.
The company shall inform to auditor appointed and auditor will furnish his consent to act as auditor of the company and file E-form ADT-1 within 15 days of date of meeting.